The best invoice apps for small businesses: 7 apps to make your life easier

What’s the best invoice app for small businesses? Without a dedicated accounting team, the job of invoicing falls to small business owners themselves. But using software to create an easy invoice can make your life as a small business owner far simpler.

If the very thought of drafting, sending out and processing paid invoices brings you out in a cold sweat, the apps below feature some of the best invoice software you can find.

What’s the best invoice app?

We’ve chosen seven great apps to make your life as a small business owner easier.


QuickBooks by Intuit is one of the most well-known invoicing and accounting apps for small businesses. It’s also regarded as one of the best: we featured it in our list of the best accounting software for small businesses.

QuickBooks is a general accounting app that can streamline your business’s finances. You can even connect your online bank account to the software, reducing any manual data entry errors.

It’s also great for invoicing. You can see and update your invoices from a single dashboard, automate sending your invoices, and the software can proactively show you the impact of paying bills on your cashflow.

QuickBooks’ ‘Business Essentials’ plan costs £15.00 per month. Try it out.


FreshBooks more specifically tracks invoicing for small businesses and freelancers, with time and expense tracking features too. You can customise your invoices (such as by adding your logo) and send them as an email or send a paper copy.

FreshBooks stands out as having award-winning customer service and the team are very active on social media. Their help centre features how-tos and everything customers need to get started.

The $25 per month ‘Plus’ plan lets you invoice up to 50 clients. Give it a go.


Wave has some of the best invoice software on probably the best pricing plan possible – free. It only charges you for payments, payroll and premium support, meaning it’s useful for small businesses, as you’ll only pay for what you need.

Wave has an easy-to-use interface and a great set of invoicing features, including customisations, column editing, and the ability to create recurring invoices and set reminders. Check it out.

Zoho Invoice

Zoho has many different cloud applications for small businesses, but its invoicing software, Zoho Invoice, is ideal for small businesses.

Even though Zoho Invoice has extensive capabilities, it’s very quick to create an easy invoice and has a user-friendly interface. You can create invoices, estimates and set up retainer invoicing.

Its pricing plan suits growing businesses – Zoho Invoice is free for businesses with under five customers. The ‘Basic’ plan is £5 a month and lets you invoice up to 50 customers. Find out more.

Zoho Books is the full-fledged accounting software that we called one of the best pieces of accounting software for small businesses.


Invoicely used to be known as Invoiceable. Whereas some other free invoice builder apps put limitations on the amount of invoices you can send, Invoicely lets you send unlimited invoices to unlimited customers, even on the free plan. This makes it useful for businesses just starting out.

It’s cloud-hosted and easy to use and if you want more features as your business grows, its pricing plan is very affordable. The ‘Basic’ plan is $9.99 a month and gives you the ability to track time and expenses, set up recurring statements and provide quotes. Visit their website.


InvoiceBerry is designed specifically for small and micro businesses, unlike many of the invoice builder apps we’ve already highlighted.

InvoiceBerry has simplicity in mind. They claim that through the software, you can create and deliver invoices to customers in under a minute. There are 15 invoice templates on offer. The software will send reminders to late payers and even send a thank you note when a payment has been received.

InvoiceBerry is free, but the free option only supports up to three clients. The ‘Solo’ tier is $15 per month and supports 35 clients. Give it a go.


KashFlow is a UK-based business, which means many of its features are built with the UK market in mind. For instance, it can link directly to HMRC – the software produces VAT Returns and EC Sales lists and files them to HMRC.

KashFlow is an accounting app, and its invoicing features include turning quotes to invoices in one click and automatic alerts that inform you of any late payers.

The pricing plan is very reasonable: KashFlow says its £7 a month ‘Starter’ option is perfect for sole traders, contractors and small businesses. Try it out.

Have you tried any of the invoice builder apps above, or do you have a different app or method that you use to create and send invoices easily? Let us know in the comments below.

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