If you intend to change the name of your private limited company, you need to hold a meeting and give members at least 14 days’ notice.
We’ve partnered with Clarkslegal LLP to provide you with a free template to give your members details about when and where the meeting will be held.
Notice of general meeting to change company name template - free PDF or Word download
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Notice of general meeting to change company name template - free download
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Why use a Clarkslegal template
Clarkslegal templates are designed specifically with small businesses in mind. We’ve partnered with them to bring you quality legal documentation that fits the needs of smaller firms.
- Notice of AGM template
- Memorandum and articles of association template
- Redundancy policy templates for small businesses
What is a notice of general meeting to change company name?
If your private limited company is planning to change its name, a general meeting must normally be held, though exceptions to this rule may exist in your articles of association.
At the meeting, members will vote on the change of name, so they need to be given notice that the meeting is taking place. This is where the notice of general meeting to change company name template comes in.
As with an AGM, you must give members at least 14 clear days’ notice that the meeting is taking place so that they can arrange to attend, or send a proxy to vote in their place.
Remember, once you have voted to change the name of your company, you must relay this information to Companies House, and pay a fee. There is a change of name fee of £10 (or £50 for a same-day name change). If the change of name is relayed online, the fee is £30 for same-day registration and £8 for non-same day registration.
How to use the Clarkslegal notice of general meeting to change company name sample
The notice of general meeting to change company name template is quite short, but does require you to supply a lot of the information.
You will need to fill in the time, date and location of the meeting, as well as the proposed new name for the company, its registered office and the date from which the name will take effect. After you have this information, the notice will need to be signed by the chairman, a director, or the secretary
If you have other information you feel needs to be included in the notice, it’s best to make amendments under advice from legal counsel. You should also refer to your company’s articles of association to make sure you’re complying with the rules outlined there.
Notice of annual general meeting template - free Word document for download.
If you would like to make changes and don’t have Adobe Acrobat, you can also download our notice of general meeting to change company name template in Word format.
The attached document has been produced by Clarkslegal so we can’t take responsibility for its contents. We’d recommend you take professional advice before making any important decisions based on its contents.