Simply Business homepage
  • Business insurance

    • Business Insurance FAQs

    Business insurance covers

  • Support
  • Claims
  • Sign In
Call Us0333 0146 683
Chat With UsChat support 24/7

Fire safety policy UK – what to include

2-minute read

A fire safety policy used in a small business
Catriona Smith

Catriona Smith

27 October 2023

Share on FacebookShare on TwitterShare on LinkedIn

All businesses should have a fire safety policy to reduce the risks and ultimately keep you, your employees, and any contractors safe on site. Here’s what should go into creating your own fire safety policy.

Whether you’re a sole trader or a business with employees, this policy will need to grow with you.

What is a fire safety policy?

A fire safety policy is a document shared with all employees, and anyone else working for you, to outline potential dangers, how to avoid risks, and what to do if a fire breaks out.

You should also make sure that any staff and contractors are aware of the policy and that everyone is expected to comply with it.

Who’s responsible for the fire safety policy?

Legally you’re required to have a ‘responsible person’ within your business who’ll be liable for compliance under the legislation. They should be someone employed by the business, and not an external consultant or supplier. If you’re a sole trader, then this responsibility will fall to you.

Areas of responsibility include:

  • developing and maintaining a fire safety plan
  • making sure your premises is a safe place to work for staff and visitors
  • regularly carrying out staff training on fire safety
  • completing a fire safety risk assessment and keeping it up to date
  • making sure staff know the emergency evacuation plan

What should be included in a fire safety policy?

A basic fire safety policy UK template can include:

  • what’s covered and who it applies to
  • consequences of non-compliance
  • name and duties of ‘responsible person’
  • potential fire hazards and how to report them
  • responsibilities of the fire marshal
  • responsibilities and duties of employees

Your fire safety policy should also include how to reduce risks and report any hazards, as well as documenting a clear evacuation plan.

Here’s an idea of what an evacuation plan should show:

  • a clear passageway to all escape routes
  • clearly marked escape routes
  • emergency lighting
  • training for all employees
  • a safe meeting point for staff

You might also want to mention things like whether you have a paperless office or a clear desk policy.

Your policy should also outline how you’ll manage instances of people not complying.

The government website has more information on building a fire safety plan, including an idea of the sort of things you’ll want to include.

Any fire safety plan must prioritise evacuating people safely over protecting or rescuing equipment or other items, in the event of a fire.

Appointing a fire marshal

You might choose to appoint a fire marshal to carry out certain responsibilities, such as:

  • checking exits are clear and usable each working day
  • making sure fire fighting equipment is in the right place
  • completing the fire risk assessment
  • checking and testing the fire alarm

Your fire marshal should also go on a fire safety course.

It’s important to note however, overall responsibility for fire safety is always with the employer and not your fire marshal.

How to use a fire safety policy

Make sure your fire safety policy is as specific to your business as possible. For example, make sure any listed fire marshal duties match your business needs and activities. And when listing potential fire hazards, you might wish to highlight specific hazards to your business environment.

It's also important that this policy grows as your business does. For example, if you're a sole director with no employees and therefore no managers, this policy will need to reference when your business changes in size.

Rather than having to keep updating it, we recommend that you maintain any wording to cover your position and to provide you with the right guidance as you grow.

Do you have any questions about creating a fire safety policy UK template? Let us know in the comments.

More small business guides and policies

Looking for employers' liability cover?

As the UK's biggest business insurance provider, we specialise in employers' liability insurance. We'll run you a quick, tailored quote right now online, and let you decide if we're a good fit.

Start your quote
Photo: Pixel-Shot/
Catriona Smith

Written by

Catriona Smith

Catriona Smith is a content and marketing professional with 12 years’ experience across the financial services, higher education, and insurance sectors. She’s also a trained NCTJ Gold Standard journalist. As a Senior Copywriter at Simply Business, Catriona has in-depth knowledge of small business concerns and specialises in tax, marketing, and business operations. Catriona lives in the seaside city of Brighton where she’s also a freelance yoga teacher.

We create this content for general information purposes and it should not be taken as advice. Always take professional advice. Read our full disclaimer

Find this article useful? Spread the word.

Share on Facebook
Share on Twitter
Share on LinkedIn

Keep up to date with Simply Business. Subscribe to our monthly newsletter and follow us on social media.

Subscribe to our newsletter


HomePopular articlesGeneral businessGuestInsuranceLandlordLandlord resourcesLegal and financeMarketingNewsOpinionProperty maintenanceTradesmanCovid-19 business support hub


Public liability insuranceBusiness insuranceProfessional indemnity insuranceEmployers’ liability insuranceLandlord insuranceTradesman insuranceSelf-employed insuranceRestaurant insuranceVan insuranceInsurers


About usOur teamAwardsPress releasesPartners & affiliatesOur charitable workModern Slavery ActSection 172 statementSocial mediaSite map

Customer support

Contact & supportPolicy renewalMake a claimProof of policyComplaintsAccessibility


6th Floor99 Gresham StreetLondonEC2V 7NG

Northampton 900900 Pavilion DriveNorthamptonNN4 7RG


Careers at Simply BusinessTech careersCurrent opportunities


BenefitsRefer a friend


Terms & conditionsPrivacy policyCookie policyVuln Disclosure policy


Knowledge centreOpinionsMicrosites

© Copyright 2024 Simply Business. All Rights Reserved. Simply Business is a trading name of Xbridge Limited which is authorised and regulated by the Financial Conduct Authority (Financial Services Registration No: 313348). Xbridge Limited (No: 3967717) has its registered office at 6th Floor, 99 Gresham Street, London, EC2V 7NG.