Office relocation checklist for small businesses

Looking to move into a new office for your small business? Is your firm growing, or have your requirements changed? Moving office can be difficult and time-consuming, but with some preparation and making sure you think ahead, you can help to make the transition as smooth as possible.

Office relocation checklist

There’s a number of factors you should consider when moving office for your small business. Read on for our office relocation checklist.

What kind of office space do you need?

There’s more choice than ever when it comes to different office spaces. Long gone are the days when you would need to take on a whole floor in a dedicated building in order to get the space you need, especially when those spaces are in blocks on the outskirts of town.

Increasingly, small businesses are turning to coworking spaces like WeWork or smaller, local equivalents. These are now popping up in towns and cities across the country. The advantage is that you can rent space by the desk, and that everything is installed and arranged for you, from internet access to cleaning.

However, coworking can be expensive if you’re looking for a long-term solution or if you need a lot of space. In these cases, you might still be better off in a traditional office building.

How much space do you need?

It’s important that you think realistically about the amount of space you need. You might only be after five desks at the minute, but what about in a year’s time? Think carefully about your expansion plans. Will you be taking on more employees in the coming months or years? If so, you need somewhere flexible. Try not to get locked into a lengthy arrangement in a building that doesn’t give you room to grow.

Choosing a lease

Your office lease is one of the most important documents your business will sign. As we’ve just discussed, it needs to give you room to grow and expand in the medium term, but it also needs to be fair and affordable. Wherever possible, try to avoid signing very long leases that lock you into the same rate or don’t contain a break clause. You don’t know what your business or the commercial property market will look like in two years, so unless you’re being offered a deal that’s too good to refuse, try to go for flexibility.

We’ve compiled a guide to signing your first office lease, but the tips in there are also useful if you’re moving.

Arranging removals

Moving office is stressful, not only when you’re trying to find new space but also when you actually get round to moving. There are many dedicated commercial removals firms around the country, and it may well be worth choosing one of these businesses to help you move. Rather than just boxing up your stuff, they’re experienced in moving and sometimes even reinstalling equipment. It might be slightly more expensive, but you should consider the savings you’ll potentially make in terms of working time and, if the worst came to the worst, lost equipment.

Getting settled in

Once you’ve moved, you need to remember to update your customers and suppliers with your new office details. This might involve printing new business cards or letterheads, but you should also remember the digital side. Make sure that you update your listing on Google Business so that your new address shows up in the Google listings. You can read more about the Google Knowledge panel for small business.

Have you recently moved office? Share your tips in the comments.

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