Notice of general meeting to change company name template

If you intend to change the name of your private limited company, you need to hold a meeting and give members at least 14 days’ notice.

We’ve partnered with LHS Solicitors’ elXtr to provide you with a free template to give your members details about when and where the meeting will be held.

Why use an elXtr template

elXtr is a digital legal platform designed specifically with small businesses in mind. We’ve partnered with them to bring you quality legal documentation that fits the needs of smaller firms.

What is a notice of general meeting to change company name?

If your private limited company is planning to change its name, a general meeting must be held, though exceptions to this rule may exist in your articles of association.

At the meeting, members will vote on the change of name, so they need to be given notice that the meeting is taking place. This is where the notice of general meeting to change company template comes in.

As with an AGM, you must give members at least 14 days notice that the meeting is taking place so that they can arrange to attend, or send a proxy to vote in their place.

Remember, once you have voted to change the name of your company, you must relay this information to Companies House, and pay a fee. If the change of name was actioned by a special resolution at a meeting, you can file the changes on their website. The fee for this service is £8.

How to use the elXtr notice of general meeting to change company name sample

The elXtr notice of general meeting to change company name template is quite short, but does require you to supply a lot of the information.

You will need to fill in the time, date and location of the meeting, as well as the proposed new name for the company, its registered office and the date from which the name will take effect. After you have this information, the notice will need to be signed by the chairman.

If you have other information you feel needs to be included in the notice, it’s best to make amendments under advice from legal counsel. You should also refer to your business’s articles of association to make sure you’re complying with the rules outlined there.

Download the notice of general meeting to change company name template.

Notice of annual general meeting template - free Word document for download.

If you would like to make changes and don’t have Adobe Acrobat, you can also download our notice of general meeting to change company name template in Word format.

The attached document has been produced by LHS so we can’t take responsibility for its contents. We’d recommend you take professional advice before making any important decisions based on its contents.

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