If your private limited company is holding an annual general meeting (AGM), you need to give members at least 14 days’ notice.
We’ve partnered with LHS Solicitors’ elXtr to provide you with a free template to give your members details about when and where the meeting will be held.
Why use an elXtr template
elXtr is a digital legal platform that caters to the needs of small businesses and entrepreneurs. elXtr provides legal tools and templates to help you take control of your company’s journey. We’ve partnered with them to bring you quality, relevant legal documentation for your small business.
- Memorandum and articles of association template
- Redundancy policy template
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What is a notice of AGM template?
Unlike a public company, a private company is not required to hold an annual general meeting, but private limited companies may choose to do so, and it may be required by the articles of association.
If your private limited company is planning an AGM, you must prepare a document with the details and send it to your members at least 14 days before the date of the AGM.
A notice of AGM template helps you to create this document, by outlining the AGM information that you may want to provide to your members.
Annual general meetings (AGMs)
An AGM is a meeting of a company’s shareholders, during which the annual accounts and directors’ report are received, and directors and/or auditors can be appointed or reappointed.
Legislation provides some rules for general meetings, and requires companies to provide members with at least 14 days’ notice. However, it’s worth noting that the company’s articles may require a longer period of notice.
The notice of AGM template for a private limited company
The elXtr notice of AGM template provides space for you to enter your company name and number, and the details of when and where the AGM will be held.
Next, there’s a section for you to outline the main purposes of the meeting, including example descriptions of some of the issues typically discussed at an AGM like receiving accounts and appointing directors.
The notice needs to be signed by the chairman, and the date and the company’s registered office will also be need to be added to the document. You can also add any other details or rules that members need to be aware of.
How to use the template
The notice of AGM template provides you with a basis for preparing your own document.
You should go through the template carefully and adapt it to fit your business. You should refer to your business’ articles of association to make sure you’re complying with any AGM-related responsibilities.
Notice of annual general meeting template - free Word document for download.
If you would like to make changes and don’t have Adobe Acrobat, you can also download our notice of AGM policy template in Word format.
The attached document has been produced by LHS so we can’t take responsibility for its contents. We’d recommend you take professional advice before making any important decisions based on its contents.